Top Page > Administrator's Guide > RICOH Scan CX Settings and Management > Edit Project Screen

Edit Project Screen

The save destination and scan settings can be configured and saved as a project. The created project is displayed as the project button on the machine's operating screen.

To specify a storage service as the location for storing documents, register it in the service coordination settings in the User Information menu in advance.

Project registration/changing screen

This screen displays a list of projects that are assigned to a group. Projects can be created and edited on this screen. Projects can be created and edited on this screen.

Web browser screen illustration

Item	Contents
New Project	Displays the editing screen for a new project.
Edit	You can edit the checked project.
Copy	You can copy the checked project.
Delete	You can delete the checked project.
Switch Project List Display	You can switch the display format of the project list. [Display List] You can display projects in list format. [Display Device Operation Panel] You can display the projects as they are displayed in the selection menu on the machine's control panel. By clicking the tabs, you can switch between different groups.
No.	Displays the project display order.
Project Name	Displays the name set for a project.
File Format	Displays the file type used for saving data when it is scanned.
One-touch Scan	Indicates whether or not one-touch scan is used.
Destination	Displays the destination of documents when they are scanned.
Change Order	The project display order can be changed by clicking .

It takes up to an hour to apply the specified settings to the machine. To apply the settings immediately, carry out one of the following:
- Execute [Update] in [Profile Management] in Administration Tool.
- In the project selection menu on the machine's control panel, press [Update].
- Reboot the machine.

General tab

Web browser screen illustration

Item	Contents
Project Name	Set a project name using up to 128 characters. A project name consisting of only single-byte or double-byte spaces cannot be used.
Associate Group	Set the group that the project belongs to.
Icon	Specify whether or not to display the icon of a project. If [Display] is selected, click [Change] and select an icon from the screen that appears. Only icons registered to RICOH Scan CX can be selected. Graphics on the local PC cannot be selected.
One-touch Scan	Specify whether or not to perform One-touch Scanning. Yes The save destination and scan settings cannot be changed on the machine. Documents are scanned and sent according to the project settings. No The save destination, file names, and scan settings can be changed on the machine. If the settings are changed, documents are scanned and sent according to its settings.
Destination(network storage)	Set the destination for delivering the scanned documents. SMB Specify [Path], [User Name], and [Domain] for the SMB server you want to configure. [Path] should be specified as follows: \\IP address\shared folder Example: \\192.168.1.1\Accounting_Dept.\Accounts_Payable FTP Specify [URL] and [User Name] for the FTP server you want to configure. [URL] should be specified as follows: ftp://IP address/directory Example: ftp://192.168.1.1/Accounting_Dept./Accounts_Payable ftp://host name/directory Example: ftp://abc.com/Accounting_Dept./Accounts_Payable If you have selected SMB or FTP to store the scan file An authentication dialog box appears when you select a new project on the machine. Once an authentication by password is successful, the authentication dialog box does not appear again unless authentication/connection fails.
Destination(storage service)	Set the destination for delivering the scanned documents. Storage Service Specify the [User Name], [Service Name], and [Directory Path] of the selected storage service. The settings depend on the storage service. When you configure a storage area you want to use, first specify "start.ricoh" as the user, and then associate the user with related storage service accounts. To enable the storage service again, specify the storage service as the project destination. When Specifying Microsoft SharePoint Online (Microsoft Office 365) as the Storage Service Specify [Sending Site's URL] according to the following procedure: Log into Office 365. Click [Site] on the top right of the screen. Click the site of the destination. Copy the part of the URL in the address bar before "/_layouts/...". Enter the URL copied in Step 4 into [Sending Site's URL]. The following websites are supported: Public website Team site Personal site Sites in the site collection The website must contain a folder or library. The following libraries are supported: Document library Picture library
Destination(e-mail)	Set the destination for delivering the scanned documents. Email Specify the destination address, subject, and [Delivery Warning Size] for the e-mail. If you check [Send To Me], the scan file is also sent to the e-mail address of the user who has scanned the file. [Send To Me] can be selected for Authentication Mode. A confirmation dialog box appears if a file exceeding the size specified in [Delivery Warning Size] is generated after scanning is complete. You can specify whether to stop or continue sending the file.
Password Restrictions	Specify whether or not to perform password authentication for the project. If password authentication is enabled, the authentication dialog box appears when you select a project on the machine.
Error Notification	Specify whether or not to send an e-mail notification when an error occurs.
Notify to	If [Yes] is selected in [Error Notification], the destination of the sent e-mail is specified. If [Send to Login User] is selected, an error notification e-mail is sent to the address set by the login user. [Send To Me] can be selected for Authentication Mode.

Folder tab

Web browser screen illustration

Item	Contents
Viewable Subdirectory Limit	Set the number of displayed layer titles. 1 to 30 titles can be displayed.
Hierarchy Title	Set to display an optional message for each folder layer.
Ascending /Descending	Set the display order.
Transmission Hierarchy	Set the folder layer for saving documents. Select [Do not Specify (Optional)] to set an optional folder layer on the machine. Also, select [Specify (Bottom Layer)] to set the bottom layer.
Save Last Used Directory	Specify whether to save the folder information that was selected at the machine and whether to display it the next time you use a project.

File Name tab

Web browser screen illustration

Item	Contents
Display Image	Displays the file naming image.
File Name Parts	Shows a list of elements that can be used to construct the file name. File names can be set to documents according to the set items, such as [Fixed Value] and [Date], etc. If Input is set, the file name can be changed on the machine.
Fixed Value Entry	If [Fixed Value] is selected in [File Name Parts], the file name is specified using up to 80 characters. The entry cannot consist of only single-byte spaces. The following characters cannot be used: \ / : * ? " < > \|
Date Format	Set the Date Type.
Date Separator	Sets the character used to separate elements in a date (month, day, year) when a date is selected as an element for the file name.
Parts Separator	Sets the character that separates the different elements used in the file name.

File Format/Scan tab

Web browser screen illustration

Item	Contents
Scan type	Set the Scan type.
File Format	Set the File Format. Black & White: Sets a black-and-white file format. If gray scale, full color, or Auto Color Select is specified for an original type, this setting is disabled (displayed in gray). Grayscale/Color: Sets a gray scale, full color, or Auto Color Select file format. If black-and-white is specified for an original type, this setting is disabled (displayed in gray). Word or Excel can be selected only when RICOH Scan CX standard is used.
Resolution	Set the Resolution.
Original Orientation	When using the ADF, select the document orientation.
Original Settings	Select the type of the original. When the ADF is used, this setting ensures accurate image capture and later viewing of the scanned file. If [2 Sided] is selected, you must specify [Top to Top] or [Top to Bottom] from the adjacent dropdown list. [Top to Top] means that text reads like pages in a book. [Top to Bottom] means that text reads like pages bound at the top. If [1 Sided] has been selected, the setting to specify the page-turning direction is unavailable (grayed out).
Auto Density	Set the Auto Density. Selecting [Yes] adjusts scanning density to improve resolutions for paper types such as non-white paper like newspaper or transparent originals. To adjust image density, select the following Density Levels from the drop-down list.
Density	Set the Density Levels.
Scan Method	Set the Scan Method. ADF/Exposure Glass Normal scan operations from the ADF or exposure glass. Batch Using the ADF or exposure glass, you can scan a multiple-page original and send the scanned pages as a single job. Scanning starts after you place the additional originals and press the [Start] key. When all the originals have been scanned, press []. Mixed Batch Using both the ADF and exposure glass, you can scan a multiple-page original and send the scanned pages as a single job. Scanning starts after you place the additional originals and press the [Start] key. When all the originals have been scanned, press []. SADF (Semi-Automatic Document Feeder) Using the ADF, you can scan a multiple-page original and send the scanned pages as a single job. Scanning starts as soon as you place additional originals in the ADF. This means you do not need to press the [Start] key like Batch scanning but need to place additional originals within 60 seconds. When all the originals have been scanned, press []. Regardless of the default settings, the machine waits until additional originals are placed.
Scan Size	Set the originals size.

Word List tab

Web browser screen illustration

Item	Contents
Display Word List	You can select the word list for the project. Common Word List This word list for the profile can be shared for all projects. Project Word List This word list can be used for each project.
Common Word List	This appears if [Common Word List] is selected. You can check the registered words. You can edit this list on the profile properties screen.
Project Word List	This appears if [Project Word List] is selected. Set the words to be registered to the Word List. Up to 50 characters can be used for each word. The words which are set can be used for entering file names. Up to 60 words can be registered. A word consisting of only single-byte spaces cannot be registered. The following characters cannot be used: \ / : * ? " < > \|
Device Oper. Panel Scrn. Image	You can check how the Word List is displayed on the machine's control panel. Pressing [] [] allows you to scroll the display of the list.

Creating a Project

Select the group where you want to create a project, and then click [New Project].

The [Edit New Project] screen appears.

Configure the settings as necessary, and then click [OK].

The created project is displayed on the machine as follows:

Operation panel screen illustration

Editing a Project

Select the check box of the project you want to edit, and then click [Edit].

If it is currently set to the [Display Device Operation Panel] display format, click the project, and then click [Edit Project].

The [Edit Project] screen appears.

Edit the project, and then click [OK].

Copying a Project

Select the check box of the project you want to copy and then click [Copy].

If it is currently set to the [Display Device Operation Panel] display format, click the project, and then click [Copy Project].

The confirmation screen appears.

Click [OK].

Deleting a Project

Select the check box of the project you want to edit, and then click [Delete].

If it is currently set to the [Display Device Operation Panel] display format, click the project, and then click [Delete Project].

The confirmation screen appears.

Click [OK].

Changing the Order of Displayed Projects

Click [] or [] for the displayed project whose order you want to change.

If it is currently set to the [Display Device Operation Panel] display format, click the project, and then click [Display Order: Fwd.] or [Display Order: Back].

It takes up to an hour to apply the specified settings to the machine. To apply the settings immediately, carry out one of the following:
- Execute [Update] in [Profile Management] in Administration Tool.
- In the project selection menu on the machine's control panel, press [Update].
- Reboot the machine.